V2 Marketing Communications Blog

4 Ways to Handle Negative Comments on Social Media

Written by Chris Kelley on Tue, Feb 05, 2013

negative comments on social mediaThe ease with which a disgruntled customer can rant about your company and brand on social networks may scare you away from incorporating them into your marketing plan. Don’t let it. As the saying goes, “You can’t please all of the people all of the time.” And in our socially connected world, dealing with negative comments on Facebook and Twitter is just part of the reality of running a business.

Strive as you may for perfection, the longer you're in business, the more likely you will have a customer who is less than pleased with their experience. Your followers will share whatever thoughts they have about their experience with your business on their social networks. If the statistic holds true that people share a positive experience with one person, but a negative experience with seven, then one negative comment on the Facebook wall of an upset customer can reach an exponentially greater number.

Remember, it’s called “social” media for a reason. Your business is on Facebook and Twitter to connect with customers and to show that you care – by providing a two-way conversation. They "Like" and "Follow" you because they are fans of your company, brand and products. They appreciate the service you provide or want to be the first to know about a new feature or special offer.

They also want to connect with your brand to offer feedback of their own and have their voice heard—sometimes it's good, sometimes it's bad. It’s your job to highlight good behavior (positive reviews), address problems up front (complaints), and continue to promote your content.

While you cannot (and, in fact, should not) prevent negative feedback on social networks, the way in which you respond can help avoid backlash and even turn negative feedback into a positive customer experience.

So what's the best way to deal with negative comments on your social networks?

Don't delete negative feedback

You do have the ability to delete negative posts from your social newsfeeds…but it’s not recommended unless people are using profanity or are vulgar or inflammatory in some way. Removing a negative post makes you look like you are hiding something. Instead, show your fans and followers how well you handle the situation – in a professional and honest manner.

Respond quickly

Don’t ignore negative feedback or hope that it will go away. Being unresponsive only fuels your customer’s anger and encourages the user to keep posting until they get a reply. In addition, waiting too long to respond to any post, negative or positive, sends the message that you don’t care about customer service. This just hurts your business reputation.

Take the high road

Sure, a negative comment can feel insulting, but having a public fight with a customer is plain petty and unprofessional. Don't get defensive or blow your top. Instead, keep your cool and be respectful. Admit that you messed up. Remember the old adage, “the customer is always right?” Keep the tone light, even playful. Empathize with the customer. Try to see the situation from their point of view and offer them the opportunity for you to make it right. Yep—ask for a second chance. If the user keeps on venting while you stay calm and collected, it will just make them look foolish.

Take it off line

The way that you respond to unflattering comments, indeed the fact that you respond at all, shows that you care about maintaining a professional relationship with your customers and value the feedback that they provide, including their complaints. Respond politely on your public wall to each visitor’s unique concern and encourage him or her to contact you privately, by private message, email or phone. Engaging with the customer initially in public demonstrates to other fans and followers that you are open to hearing from them, too, but you will respond personally to any concern at hand.

By staying polite and professional, even a negative post can turn out to be a positive experience. In the end, your social reputation will be the winner.

Image courtesy of Stuart Miles / FreeDigitalPhotos.net

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Topics: Marketing, Social Media, Facebook

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